Top Virtual Data Room Provider for 2018
ideals operates within the digital information room market since 2008 and its data room has currently acquired the track record of convenient and safe cloud-based platform. ideals VDR is successfully utilized from the reps of various industries like lifestyle science, biotech licensing, expense banking, real estate, fundraising, and so on. The room is especially convenient when it comes to cumbersome and time-consuming projects like M&A deals. In a course of due diligence data room offered by the vendor plays the role of a digital venue where all the relevant documents are being stored, examined, and discussed. The main task of the digital information space is to guarantee secure document sharing and ideals accomplishes this duty effectively. The room is protected on multiple levels: information encryption, watermarks, firewalls, and other features ensure that documents uploaded to the beliefs virtual information space would not be compromised.
Along with secure document sharing customers get the highly functional operation environment efficient for execution of the variety of actions. The room proves to be great for file storage as every piece is systematized and the advanced search tools simplify navigation within the system. ideals is also famous for the decency of Q&A section it provides: the section makes it possible for a project’s participants to stay in touch with each other, to discuss documents and to get a comprehensive understanding of the tiniest nuances of any file. Hence, ideals proves to be trustworthy and decent data room provider.
Intralinks belongs to the oldest players in the VDR market. Being established in 1996 it has over 20 years of experience. The company works mainly with large enterprises (such as representatives of Fortune 100) and focuses on big-scale deals. On the one hand, it allows the vendor to gain an extensive experience in solving the most complicated riddles and in assisting throughout the most cumbersome deals. On the other hand, the prices for services are higher than average. In general, there are three product editions that differ in terms of functions available and that suit certain types of deals. In a case, the basic model is not enough for successful deal execution it can be extended with the help of extra modules which focus on specific processes. Hence, Intralinks makes sure that any client would get exactly what his project requires.
The VDR performs all the functions expected from a classic data space. In addition to the secure data storage and exchange, it ensures smooth collaboration inside and outside an enterprise: the tools offered simplify communication between the employees and give a chance to stay in touch with external parties. The deal-making is the main focus of Intralinks and it does its best to guarantee support on each stage of the project execution. Especially helpful it proves to be in a course of due diligence.
Similarly to Intralinks Merrill prefers to collaborate with large enterprises and financial institutions. The company claims to be the “global leader” and assists lots of customers worldwide: their VDRs are mainly used for the execution of complex and cumbersome deals. Therefore, there is no wonder that prices for services are pretty high.
The VDR complements the other services of Merrill that provides consulting, content management, and financial services. Along with DataSite, customers may enjoy this kind of platforms as Bridge, Connect, and DPA. Their main task is to ensure smooth and productive internal and external interaction and teamwork. Considering the variety of options offered Merrill may effectively take a burden of information management of any enterprise. It means that the client can confidently delegate these tasks to Merrill and concentrate on more acute nuances of the company’s performance. Anyway, the VDR offered by Merrill abides by all the industry standards and provides customers with all the required options – safe file sharing, convenient storage, integration with software, intuitive navigation, multiple communication tools, etc. Nevertheless, it seems to be more logical to exploit the VDR by Merrill in a case when other products of the company are being used too: the client would experience all the advantages if the services are used in a complex. RR Donnelley Venue Information Room View Profile
RR Donnelley has been established in 19th century, namely – in 1864. Since then it made its way from a mapmaking firm to one of the Fortune 500 companies with almost 12 billion dollars annually in revenue. Today it provides services connected with printing, digital and communication solutions, and so on. The clients of RR Donnelley include the representatives of healthcare, manufacturing, and other industries: the scale of operation is rather wide.
Following the plan to extend and diversify their communication services RR Donnelley came up with the idea of opening their own digital system called “Venue.” Financial institutions constitute the key audience the space was designed for: Venue is supposed to assist them in complex local and cross-national projects. The interface of the VDR contains all the tools and features that are expected to make any M&A deal run smoothly. However, with regards to other purposes, types of deals and industries Venue by RR Donnelley may seem to be a bit limited in its functionality. Indeed, even though the space is equipped with all the standard functions and guarantees the required level of data protection, Venue might be not that convenient for any other tasks despite M&A deals. Also, Venue is not the main product offered by RR Donnelley: the company treats it as a complimentary service. Therefore, the VDR may not get as much attention and as many innovative improvements as it is required under the conditions imposed from the ever-growing VDR market. Ansarada View Profile
While other players within the VDR market are trying to satisfy as many customers as possible, Ansarada focuses on one particular kind of clients, namely – on those involved in the execution of M&A transactions. Indeed, Ansarada states it was created exclusively for facilitation of deals between buyers and sellers. From the perspective of its functionality, this VDR is characterized by several pluses and minuses. Apparently, with regards to merger and acquisition projects Ansarada simplifies the life of the both sides, of their advisors and analysts significantly as all the functions offer and the interface are designed within the way that speeds up and facilitates the entire process. However, the room seems to be not the best choice for other types of deals: Ansarada cannot be treated as a good system for long-term data storage and exchange. Hence, it performs better when being used for individual deals.
Ansarada is an Australian company that emerged in 2005. Because that moment it tried to penetrate into the VDR marketplace and to make an affirmative emphasis on the segment of M&A deals. As of today, their software had been released in its 3rd edition. However, the functionality of the platform remains standard and does not exceed the set of instruments required for successful M&A. Brainloop Secure Dataroom View Profile
Brainloop is the vendors with its headquarters in Germany. Its main focus is assistance throughout deal-making collaborations. It means that Brainloops provides diverse software that simplifies and facilitates communication between the project participants and guarantee safe information exchange. While Ansarada and RR Donnelley make emphasis on mergers and acquisitions and design their VDRs in compliance with the latest requirements buyers and sellers, Brainloop has released the platform that has no particular specialization: Safe Dataroom would be convenient and helpful for all deal-makers who seek for the safe environment for information exchange. The variety of its customers proves the universal nature of the VDR: social networking sites (e.g., Twitter, Foursquare), Allianz, the European Space Agency, etc.
The VDR resembles a Swiss Army Knife: being equipped with a wide range of tools Secure Dataroom turns into the instrument that may come in handy disregarding the type of the project, the purpose of a use, and the sphere the client works in. Moreover, the download of the software is not required. However, the complex functionality of the system might cause delays in the execution of transactions: a certain time might be required to introduce inexperienced clients into the way Secure Dataroom functions. Firmex View Profile
Firmex combines traits of the huge VDR vendors and brave small-scale startups. On the one hand, you enjoy the functionality inherent to experienced providers. At the same time, you observe constant innovations and moderate prices that characterize fearless newbies who fight for the own niche. Being a relatively new player in the marketplace, Firmex has managed to gain the respect of numerous clients worldwide: the company claims to support over 75,000 clients. On the list of their users, the one may notice this kind of well-known names as Deloitte, PWC, E&Y, Deutsche Bank, and many reps of investment banks, legal firms, energy, mining, pharmaceutical sectors, etc.
The VDR proves to be the most handy for merger and acquisition transactions as it is equipped with multiple instruments that facilitate communication, speed up due diligence, and simplify every aspect of collaboration. In general, the room offers the usual set of options required for successful deal-making. For instance, it can boast of an excellent customer service. However, Firmex possesses plenty of unique and advanced features to surprise any customer. “View As” option is of a particular interest: it allows the system owner to check out how each of the visitors views the VDR and to ensure himself that none of the files was accidentally viewed by a wrong user. Box Digital Dataroom View Profile
Even though VDR services do not constitute the primary focus of Box the key reason why it should be included on this list is Business on Box platform developed within the company. When users start dealing with this product, they notice immediately the resemblance inherent to Box and diverse file sharing services available free of charge (e.g., DropBox). While exploiting the similar user-friendly interface inherent to freemium services Box proves to be more advanced in terms of information protection. Moreover, the platform offers the wider range of instruments and provides clients with multiple features that make internal communication and collaboration with external partners more smooth and handy. The set of options immanent to Box is rather standard: experienced users would not detect anything innovative or surprising among the functions. In the example, the platform provides this kind of options usual for VDRs as segregated permission groups and automatic expiry of access to certain files.
However, Box seems to be more suitable for individual consumers that are not involved in large-scale and complex transactions and tasks. The space lacks certain options which facilitate M&A transactions and ensure multi-sided data protection. Thus, corporate clients and organizations dealing with highly confidential data storage and exchange may treat Box as not the greatest selection. Virtual Data Space Review Editors Pick
The VDR marketplace keeps on growing and new virtual data room providers emerge regularly. However, there are vendors that have managed to gain the track record of decent and trustworthy players. beliefs information space belongs to the most protected and handy platforms recently available within the marketplace. This system combines the complex security system, intuitive and simple interface, various communication and analysis instruments, qualified support team, and adequate prices. Being a relatively new player among vendors, beliefs has managed to gain the extensive experience: its digital information rooms have been used in complex and time-consuming deals and projects executed within the variety of industries. Although the information room is already treated as a high-quality assistant ideals continues working on the improvement of the space: innovations and unique features are among the key priorities of the company. Hence, ideals successfully accomplishes its role, helps deal-makers execute their tasks smoothly and securely, and competes with the largest and the oldest vendors. virtual information room reviews Who uses digital data rooms?
Virtual information rooms may come in handy for everyone who wants to keep the data in a highly protected environment. However, there are certain industries and spheres which are more interested in safe document sharing than others. Within the example, investment banks, law firms, startups, etc. need to guarantee the safety of the information, eliminate risks of leakage and misuse. Mergers & Acquisitions
Virtual Information Rooms seem to be the most helpful in a course of M&A transactions. A decent digital data space simplifies the entire process of interaction between a buyer and a seller and allows both sides to feel safe. Digital Data Rooms prove to be particularly useful with regards to due diligence. They make this inevitable but time-consuming stage of M&A run faster. Indeed, when all the necessary information is uploaded to a digital information room the potential buyers get an access to it and may take their time examining documents. Moreover, in a contrast to any land-based deal space, a digital information space allows multiple visitors to work with the files simultaneously. Hence, with the help of Virtual Information Rooms, a seller has a chance to maintain a productive and smooth dialogue with several bidders concurrently and to remain sure that no files would leak, that the process would not be interrupted, and that the deal would bring maximum profit. Corporate Document Sharing
The larger a company is – the more complex internal communication flow becomes. Virtual data rooms seem to become a solution that may simplify collaboration of employees and that may ensure information security. When the demand for the exchange of certain files arises several options might be applied. However, traditional emails proved to be too vulnerable and too easy to be attacked. In a contrast to a digital information room, such free services as DropBox and Google Drive cannot guarantee the required level of documents protection. In addition, these vendors have no chance to offer enough customization options to ensure convenience for all the participants of the communication and data exchange process. A digital information space may play the role of a highly protected venue where all the corporate files can be store and the exploitation of a virtual data space for document sharing guarantees information security. Hence, VDRs become a choice of numerous global corporations and small private enterprises Legal Extranets
Law firms face similar problems as other industries do: data security and uninterrupted flow of communication are among their primary concerns. However, they deal with one more dimension of problems as the storage and exchange of information have to meet all the legal standards in order not to compromise the clients. Obviously, it is possible to build an extranet but the opening of a virtual information room seems to be cheaper and more efficient. The key advantage of any virtual data room is its customization: the room can be adjusted to the needs of a certain client or case. Moreover, Virtual Information Rooms allow law firms to impose different levels of data disclosure and to maintain contacts with multiple parties within one room. With the help of a VDR, it is easy to keep all the files connected to particular cases well-organized and accessible within seconds. Other common uses
The spheres mentioned above give a brief insight into the list of industries interested within the exploitation of virtual data rooms. And this list seems to be non-exhaustive as almost any deal-maker may find something helpful and beneficial in the use of virtual information rooms. Hence, representatives of fundraising, IPOs, real estate, biotechnological licensing, clinical studies, expense banking and many other spheres tend to pay attention to VDRs. How to Find the Best Digital Information Room Provider
Today, virtual information rooms do not belong to the luxurious services rarely used by deal-makers. Initially, VDRs were used by a limited group of business but, during the last decades, the situation has changed. The importance of information protection becomes more and more evident as new threats for information security emerge. However, the exploitation of virtual information rooms is aimed not exclusively at secure information storage: these services provide users with diverse instruments that simplify the information exchange, internal and external communication.
The evident advantages immanent to virtual information rooms make businessmen explore the VDR industry and search for the appealing vendors. As plenty of information storing software providers offer their services, this kind of a task proves to be rather challenging. Anyway, our comprehensible algorithm should simplify the selection of a digital data space provider. Check out what the marketplace can offer you
Make a market research and look through the existing virtual information rooms. First of all, you should evaluate the track record of the vendors. Expert reviews and feedback could help you understand if certain space meets your demands and expectations. It is always advisable to cooperate with those providers who have an excellent track record. For sure, it does not give you 100% guarantee that your data would not be compromised somehow but the chances to experience leakage or breach are miserable. Look through the safety guarantees and tools offered
The functionality is a dimension defining the reliability of virtual information rooms. Certain industry standards exist and a set of selected functions is expected to be present in the VDR you use. Security options are among the trait to be evaluated first. You should make sure the protection of files is guaranteed on numerous levels owing to diverse instruments like encryption, virus scanning, two-step user verification, watermarks, and so on. If you suspect the protection system to be of not the highest quality then you should better reconsider your choice and look for a different space.
Also, pay attention to other functions offered by a vendor. For instance, you might need an efficient Q&A section for communication with your employees, partners, and customers. Or you might plan to exploit the room for multiple projects: permission groups option would come in handy. Regular activity tracking would help you monitor what the users do inside the room. Advanced search tools and multiple filters would simplify the work process and let you deal with files quicker. Hence, you should look through the features inherent to certain VDRs, evaluate your own needs, and choose the room that satisfies your requirements. Make comparison
Before purchasing a subscription you should better test the service on your own. Usually, trial versions of VDRs are available for free. It means you’ve got a chance to check out the functionality and convenience of the VDR. You are not supposed to test the entire list services you found as it would be enough to select 3-5 most appealing platforms. After a few days of exploitation, you should be ready to name your favorite service. Also, pay attention to prices as two equally equipped and convenient venues may vary in their cost. Best Way to Share Documents Online
The times when document sharing was time-consuming and irritating process are long gone. Within the era of the Internet and pervasive dissemination of gadgets, the exchange of the files is extremely easy. Commonly, no one is interested in getting a hard copy of a document: its digital version is equally (or even more) handy to work with. Indeed, it does not take any physical space, it can be viewed on diverse devices, and a user can store a large volume of information considering a deal or a project in his pocket.
The shift towards online data sharing has not occurred within a few days: it was pretty long transition until the moment when deal-makers realized that it is cheaper and more convenient to exchange the information online. Microsoft Office files and PDF documents came to substitute piles of paper. The need in new instruments for information sharing emerged due to the ever-growing desire of businessmen to escalate their performance: deal-makers become impatient and want to work on several tasks simultaneously. It means that they have to stay in touch with a few partners that might be located in geographically remote areas, they have to manage large volumes of information and share it with the right partners. Hence, multiple actions have to be executed concurrently and they must be executed fast as sometimes you have minutes or even seconds to share a certain file in order to succeed.
In this kind of conditions the need in highly efficient services becomes evident. After all, it even seems ridiculous to use email to send Microsoft Office files and PDF documents in a course of a large-scale cross-national project. Luckily, contemporary technologies are capable of satisfying the demand for fast and handy file sharing platform. Generally, potential customers have to make a basic decision if they want to use the free software or if they are ready to pay for a subscription. Depending on the answer, there are two categories of online file sharing programs – freemium and paid virtual data rooms.
With regards to the platforms available free of charge the one may recall within the mind this kind of names as DropBox, Microsoft OneDrive, Google Drive, and so on. They are characterized by more or less similar functionality and the final choice depends on a user’s habit, loyalty to a brand, visual preferences. To explain the way freemium services work and the benefits it may offer we will pay attention to Google Drive.
Being a product of this kind of a reliable vendor as Google, the software attracts all the users loyal to the search engine. In general, you do not need to pay any particular efforts to start using Google Drive: if you have a Gmail account then you get access to the online storage automatically. In a few clicks, you may upload bulks of Microsoft Office documents, photos, presentations, and other potentially valuable files. When the data is already uploaded to your Google Drive you may open access to the file and invite other people to view and work with your information. Hence, you get a chance to share information and interact with other users in a real-time mode. From this perspective, Google Drive seems to be a great solution that may facilitate your performance and simplify your life significantly. But being a free service it is pretty limited in its functionality. It means that Google Drive proves to be useful for individual users and small-scale tasks. With regards to global corporate deals such freemium services fail to satisfy needs of the deal participants.
In this kind of cases, paid digital data rooms are utilized for online information sharing. These services allow businessmen to upload Microsoft Office files and PDF documents containing information on their performance and to share them with selected stakeholders. Digital data rooms proved to be useful for deal-makers regardless their aims and industries of operation: M&A deals, clinical studies, biotech licensing, fundraising, expense banking, genuine estate, and numerous other spheres currently benefit from the exploitation of VDRs. Partners would not treat you seriously if you try to send them a pile of papers or a link to a freemium system. Thus, if you want to remain competitive in the marketplace you need to open your own VDR.
Digital data rooms have three rather obvious advantages that make them be the most reasonable choice for online file sharing: 1. Speed
The room can be set up in a few minutes and it would not take you long time to upload all the necessary Microsoft Office files and other documents. After this stage is complete, you may share your files with anyone you want and it would take a person a few seconds to access the file even if thousands of miles separate you. Moreover, VDRs allow you to work on several projects simultaneously and you have a chance to save a considerable amount of time. 2. Safety
The space can be set up in a few minutes and it would not take you long time to upload all the necessary Microsoft Office files and other documents. After this stage is complete, you may share your files with anyone you want and it would take a person a few seconds to access the file even if thousands of miles separate you. Moreover, VDRs allow you to work on several projects simultaneously and you have a chance to save a considerable amount of time. 3. Convenience
The space allows you to work with the documents whenever and wherever you want. In fact, freemium services provide you with the same possibility but there is a noticeable difference between VDRs and free software in terms of functionality. Digital information rooms give you more freedom of actions and facilitate your work with diverse tools such as advanced search instruments, handy word processors, and so on.
The need in online file sharing instrument is undeniable. The question is which one to choose – a free system or a paid digital room. The answer depends on the needs, goals, and abilities of a potential user. After all, each type of software has its own peculiarities, advantages, and audience.